Resources

Purpose

The Pet Policy establishes guidelines for bringing, caring for, and supervising pets in the workplace. We recognize the benefits of pets in fostering a friendly and positive work environment. However, we also have a responsibility to ensure that pets do not disrupt business operations, pose health or safety risks, or cause discomfort to employees.



This policy is designed to comply with the Employment Standards Act (ESA), the Occupational Health and Safety Act (OHSA), and the Accessibility for Ontarians with Disabilities Act (AODA). Service animals, as defined under the AODA, are exempt from certain restrictions outlined in this policy.



Scope

This policy applies to all employees, contractors, and consultants in any space owned or leased by the company where employees perform their job duties.



Policy Elements

Employees who wish to bring pets to the workplace must:

- Obtain prior approval from the HR department.

- Provide proof that their pet is well-trained, properly vaccinated, free of parasites, and does not pose a health or safety risk.

- Sign an agreement acknowledging their responsibilities for their pet's behavior and well-being.



Allowed Pets

- Generally, well-trained dogs and cats are permitted.

- Exotic animals such as snakes, spiders, or rodents, as well as any pet that poses a potential hazard, are prohibited.

- Young, untrained, or aggressive animals are not allowed.

- All pets must be on a leash or contained when outside of their owner's workspace.

- Sick pets should remain at home.



Owner Responsibilities

Employees must:

- Clean up after their pet and ensure hygiene standards are maintained.

- Supervise their pet at all times and prevent disruptive behaviors such as excessive barking, aggression, or damage to property.

- Ensure their pet does not interfere with the work environment or safety of others.

- Accept financial responsibility for any damages caused by their pet.

- Remove their pet from the premises if requested due to behavioral issues or employee concerns.



Complaint & Conflict Resolution Process

Employees who experience issues related to pets in the workplace should follow this process:

1. Address concerns directly with the pet’s owner, if comfortable doing so.

2. Report the issue to their immediate supervisor.

3. Escalate concerns to the HR department if the issue is not resolved satisfactorily.

If an employee has a medical or personal issue related to pets (e.g., allergies, phobias), they should notify the HR department.



Service Animals

Service animals, as defined under the AODA, are permitted in all areas where their handler is allowed to go. Employees are not required to provide medical documentation to justify the presence of a service animal. If conflicts arise due to allergies or phobias, the company will make reasonable accommodations to address the needs of all employees while ensuring compliance with accessibility laws.



General Guidelines

- Employees should not feed or handle other employees’ pets without permission.

- Repeated violations of this policy may result in a pet being permanently prohibited from the workplace.

- The company reserves the right to amend this policy as needed to ensure workplace safety, productivity, and compliance with applicable laws.



By implementing this policy, we strive to create a pet-friendly yet inclusive and safe workplace for all employees.